Searchable files are amongst the most important aspect of a paperless office
TELFORD, 16th March, 2010 - Plustek Technology Inc., a manufacturer of consumer, prosumer, professional and office imaging devices (including portable scanners, sheetfed/flatbed scanners, wide-format scanners and IP surveillance equipment), is pleased to announce a new Web site explaining the practical benefits of Searchable PDF (Portable Document Format) technology.
Most companies and individuals have a scanner that can create PDFs from paper-based documents. Overwhelmingly, these devices create image-only, non-searchable PDFs. Having searchable PDF files is a must in the modern office. Dealing with text documents saved as image files is a clumsy and inconvenient process because these files cannot be searched automatically and lose many of the benefits of digital recordkeeping.
What are Searchable PDFs?
A PDF is the usual output produced from a text processing or other application, such as Word or Excel. It contains the full text of the page with appropriate coding to define fonts, and font sizes, and so on.
A Searchable PDF is usually produced from scanned documents. It consists of an image of the page, with the text portions of the image converted and stored in a ‘text layer.’ This layer is generated through an Optical Character Recognition (OCR) process. Searching is done by querying the text layer for matching text patterns. If the text is found, the image corresponding to the found text is displayed and the materials can be read in context.
Why create a Web site?
Plustek created a Web site to explain the technology and benefits behind searchable PDF. Faced with the challenge of converting paper-based documents into digital format, many users are unaware of the processes necessary to digitise, store and distribute digital files. The site also explains other important factors including bookmarking, searching and indexing.
Finding information quickly via searchable PDF files may be the most important aspect of a paperless office. Space savings and reducing paper use are the benefits that come to mind with digital filing systems. A document created as a searchable PDF offers the best of both worlds - an exact replica of the original document that is also fully searchable. Users can create searchable PDFs very easily with the help of the right hardware and software - all of which Plustek provides.
Plustek’s Searchable PDF Web site can be found at: www.searchable-pdf.com
Christian Harris, HMC
(t) +44 (0)7542 921922
(t) +44 (0)1952 210280
Respected as one of the world’s leading image solution providers, Plustek manufactures and delivers high quality imaging and security products to buyers worldwide. In business since 1986, Plustek began as an original equipment manufacturer (OEM) for many large companies, creating an innovative array of products including scanners, IP cameras, servers and imaging-related devices. Through a combination of design innovation and strict attention to usability and manufacturing quality, Plustek has grown to become one of the largest image solution providers in the world. From home to back offices, to libraries or paperless offices, Plustek has a tool to get the job done quickly and affordably. For more information on Plustek and its products, visit www.plustek.de/uk